Bid Opportunities

Open bid opportunities are advertised in one or more of the following ways:

• Posted on the City's website or on Penticton's Procurement Portal
• Advertised in a local newspaper
• Posted to British Columbia Government website BC Bid
• British Columbia Local Government website CivicInfo BC

Only successful bidders will be notified. Results may be obtained on our Bid Results document.

Any enquiries regarding open bid opportunities must be submitted in writing as noted on the bid document. All questions will be answered through an addendum should time permit. Bidders must specify if their inquiry reveals a trade secret or process that should not be made public.

Contact During Open Bid Opportunities

Until a competitive process is awarded, contact with any City representative, including members of Council, Officers or employees of the City, is not allowed, except as may be directed in the bid document. If a proponent contravenes this directive, it may result in their submission being removed from consideration and may affect their ability to submit to future competitions.

Altering Documents

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate the bidder’s response.

Ownership of Documents

All bid documents issued by the City are the property of the City and may not be copied or sold to other parties without our written consent.

Proponent Debriefs

After the contract has been awarded, unsuccessful proponents are afforded an opportunity to learn how they might improve future submissions. To arrange for a debriefing, email procurement@penticton.ca.

While the City cannot support a program that provides a preference for Penticton-based companies, we do appreciate doing business with local companies and encourage them to compete for the City’s business.

Terms and Conditions and Contractor's Responsibilities are posted for convenience. On occasion the City may make changes to the posted Terms and Conditions or Contractor’s Responsibilities or issue supplemental special conditions.

It’s the supplier or contractor’s responsibility to ensure they review the bid and/or contract documents to ensure they have the most recent Terms and Conditions and Contractor Responsibilities documents.

Surplus assets are disposed of through the Procurement and Inventory Services Department. Unless able to be used by another City Department, surplus will be disposed of by one of the following methods:

• Sale to public through BC Auction or a local area auctioneer;
• Sealed bids;
• Sale to scrap metal dealers;
• Donate to other levels of government; or
• Donate to non-profit organization.

All surplus assets are sold “As Is – Where Is” in present condition with no warranty, except ownership, to be given or implied, and on the basis that the buyer will remove and transport.

All surplus items are posted under Bid Opportunities (look for Notice of Disposal).

Any person, business, or corporate entity, under most circumstances, is eligible to become a City supplier.

Typical documentation required for contractors providing services on City property or projects include, but is not limited to:

• Proof of a City of Penticton or inter-community business licence
• Copy of current WorkSafe BC clearance letter
• Certificate of insurance – evidence of commercial general liability, cross liability coverage, and/or professional errors & omissions liability insurance showing the City added as an additional insured.

Procurement and Inventory Services
Email: procurement@penticton.ca
Office hours: 7:30 a.m. to 3:15 p.m. Monday to Friday (excluding statutory holidays)