Filming

This General Application package must be submitted at least fourteen (14) days in advance of filming. For major films with multiple road closure requests, please allow additional time for requests to be processed and approved. All Film Applications should be submitted to the Events Department via email to event.hosting@penticton.ca and include the following information:

• Title and description of production
• Preferred dates and times of location shoots
• Crew and cast size
• Number and type of vehicles that will be at the shoot
• Anticipated city services
• Waiver, Release and Indemnification

General Application

The Application Fee for a Film Permit with the City of Penticton is $250 (non-refundable) and is payable at the time the application package is submitted to the City.  Upon receipt of the General Application, a Recreation Coordinator will send an invoice for payment.

Payment can be made with a credit card over the phone, or in person at the Penticton Community Centre.

Prior to the granting of a License to Use contract, the Applicant shall obtain and maintain comprehensive general liability on terms satisfactory to the City.

Insurance Requirements:

• The City of Penticton shall be included as an “Additional Insured” on any event organizer or event host Commercial General Liability policy.
• Such policy shall be written on a comprehensive basis with inclusive limits of not less than $5 million per occurrence and $5 million aggregate.
• The policy shall contain a clause providing that the insurer will give the City thirty (30) days prior written notice in the event of cancellation or material change.
• The event organizer or event host shall provide the City with evidence of such insurance coverage in the form of an executed copy of a Certificate of Insurance to the City ten (10) days prior to the granting of a License to Use contract.

A Security Deposit is required at the time the Film Permit Facility Rental Agreement is issued. The Security Deposit for film activities within the City of Penticton is dependent upon total estimated costs (minimum $5000). The deposit is refundable upon completion of the production and City assessment to confirm no damages have been incurred. Applicants will be invoiced for all City costs after production is complete. Applicants may choose to apply the deposit funds towards the total invoice from the City.

All Filming Activity must comply with the City of Penticton Bylaws and Policies as amended or revised from time to time, including but not limited to:

• Fees and Charges Bylaw No. 2014-07
• Parks Regulation Bylaw No. 3133
• Good Neighbour Bylaw No. 2012-5030
• Business Licence Bylaw No. 2012-5020

The Applicant must notify the City if Drones (i.e. RPAS/UAV/UAS devices) will be used during filming, as drones will require further approvals.

• The use of drones should be included in the community notification letters provided to affected businesses and residents.
• Applicants must apply to Transport Canada and/or NAV Canada for drone usage and approval. The use of drones must meet current guidelines as set out by Transport Canada.
• Drone Operators must hold a valid Transport Canada Special Flight Operations Certificate (SFOC) regardless of device weight.
• If/when granted flight authorization by Transport Canada, the Applicant must provide the City with evidence that their insurance covers use of a drone and any liability arising out of its use.

Drone Site Selection Tool

Fees apply to all on-location filming within Penticton city limits such as parks, facilities, residential areas, or roadways. Review film permit fees.

• What is the size of your event (number of participants, area required)?
• Is there parking available?
• Do you require access to power and/or water?
• Will you be serving alcohol or food?
• Are you including tents or inflatable play structures in your event set-up?
• Will you or vendors at the event be selling merchandise?
• Do you require city rentals (Ex. picnic tables, garbage cans, etc…)?
• Will you require access to the beach?
• Do you need washrooms available?
• Will you require a stage?
• Have you considered event safety and security?
• Will you work with a traffic control company?

This helpful chart will give you an idea of the amenities available at each location. For further information, please visit City Parks and Gardens.

A public information/communications plan is required as part of all Special Event Road Closure Permit applications and shall include:

• A map describing the businesses, residents, and property owners that will be contacted and informed about the event with written notice. The notifications map shall include:
  • Transit service provider Berry and Smith Trucking Ltd;
  • Penticton RCMP;
  • Penticton Fire Department;
  • BC Ambulance;
  • All businesses along the route throughout Penticton;
  • All residences along the route throughout Penticton; and
  • City of Penticton - City Engineering Services
• The written notice must be delivered at least one week prior to the event day 
• The dates, locations, and times of any road closures or impacts must be advertised at least one week in advance of the road closure in at least one wide-circulation local newspaper. The applicant must provide proof of the advertisement and confirmation of the dates that the advertisement will run.
• Additional newspaper and radio advertisements may be required depending on the size and location of the proposed closure.

Set in a rundown Okanagan RV park during the summer of 2003, Goat, a surfing-obsessed, twelve-year-old skater girl, navigates the unbridled, unstructured, summer days of youth, dreaming about becoming a surfer.

A coming-of-age story in the John Hughes tradition. Mike Drinkwater is lost. His father, Hank, is hardly the role model Mike deserves. A young woman moves to town, and their friendship gives them the courage to overcome their challenges.

A 12-year-old Canadian girl has an unforgettable summer with her runaway cousin from California.

Recreation Coordinator – Events & Film
Phone: 250-490-2591
Email: events@penticton.ca