Plan an Outdoor Event

City parks are available on a first-come, first-served basis unless you wish to book the exclusive use of a park.
 

An Outdoor Event Application is required to host events when:

• Exclusive use of park space is required
• Access to city services is requested (Ex. Water or electrical)
• Rental of city equipment is requested (Ex. Picnic tables, garbage cans etc.)
• Your event is held on city roadways
• A liquor permit is applied for on city property
   

Are you planning an outdoor wedding? If yes, please visit our Plan an Outdoor Wedding page.
Are you looking to book a sports field for a game? If yes, please visit our Sports Fields page.
Are you looking for an indoor facility? If yes, please visit our Facility Rentals page.
Are you planning a reunion, birthday party, picnic or private gathering in a public park?
Will your event be one-day or multiple days?

• What is the size of your event (number of participants, area required)?
• Is there parking available?
• Do you require access to power and/or water?
• Will you be serving alcohol or food?
• Are you including tents or inflatable play structures in your event set-up?
• Will you or vendors at the event be selling merchandise?
• Do you require city rentals (Ex. picnic tables, garbage cans, etc…)?
• Will you require access to the beach?
• Do you need washrooms available?
• Will you require a stage?
• Have you considered event safety and security?
• Will you work with a traffic control company?

Parks at a Glance

This helpful chart will give you an idea of the amenities available at each location. For further information, please visit City Parks and Gardens.

Major Event Parks
Some of our most popular parks for festivals and events include: 

• Gyro Park – 55 Main Street (at Lakeshore Drive)
• Okanagan Lake Park – Lakeshore Drive
• Rotary Park – Lakeshore Drive W (at Martin Street)
• Skaha Lake Park – At Skaha Lake Road and Parkview Street
   

Minor Event Parks ​​​​

• Riverside Park / Penticton Youth Park (Skatepark) – 135 Riverside Drive
• Lakawanna Park – 796 Lakeshore Drive West
• Marina Way Park – 201 Marina Way

The City of Penticton does not book events or weddings on beaches, however, beaches are available on a first-come, first-served basis.

Outdoor Wedding Venues

Below is a list of the most popular outdoor locations for weddings in Penticton.

• Skaha Pavilion - 147 South Beach Drive
• Rose Garden - 69 Riverside Drive
• Munson Mountain - 650 Lower Bench Road

If you are looking for general wedding information, the booking process and fees, visit our Plan an Outdoor Wedding page.

Penticton is home to many top quality sports fields. Soccer, baseball, slo-pitch, fastball, rugby and field lacrosse all use these fields from April 1 until roughly Oct. 31. Visit our Sports Fields page for further information.

If you are new to event planning or need a refresher on our current process, our event planning guidelines page will answer any questions you may have.

Outdoor Events Information Session

We are excited to help you host your event. Our detailed Outdoor Events Guide will take you step-by-step in helping you plan and execute your event.

If you are planning an event in Penticton you may qualify for grants and discounted park and equipment rental fees to help offset the costs of running an event.

• Event funding
  The City of Penticton encourages event organizers to seek diverse funding to support their events. Here are some of the available event funding options. 
   
• Promote your community event
  Submit your event information to be displayed on both the City of Penticton and Visit Penticton's websites.
   
• Non-profit organization
  If you are a non-profit organization, you can receive discounted park rental and equipment rental fees.

Prior to the granting of a License to Use contract, the Applicant shall obtain and maintain comprehensive general liability on terms satisfactory to the City.

Insurance Requirements:

• The City of Penticton shall be included as an “Additional Insured” on any event organizer or event host Commercial General Liability policy.
• Such policy shall be written on a comprehensive basis with inclusive limits of not less than $3 million per occurrence and $5 million aggregate.
• The policy shall contain a clause providing that the insurer will give the City thirty (30) days prior written notice in the event of cancellation or material change.
• The event organizer or event host shall provide the City with evidence of such insurance coverage in the form of an executed copy of a Certificate of Insurance to the City ten (10) days prior to the granting of a License to Use contract.

More information on Insurance Requirements.

*2023 rates are not effective until April 2023 and are pending review by City Council.

*2023 rates are not effective until April 2023 and are pending review by City Council.

**The Park Rental Fee includes four hours of park rental time, including set-up and take-down time. Additional hours are available at $48.50 per hour.

*2023 rates are not effective until April 2023 and are pending review by City Council.

The Outdoor Events Application and supporting documents are available to fill out online or to download. It's a good idea to save your application because some computers may not accept the fillable online forms. You can then save the document and send it to events@penticton.ca.

• Appendix 1 Multi-Day Event Application
• Appendix 2 One-Day Event Application
• Appendix 3 Park Wedding Application Form

• Appendix 4 Event Insurance Requirements
• Appendix 5 Site Map Requirements
• Appendix 6 Request for Staking Tents
• Appendix 6A Temporary Structures
• Appendix 7 Electrical Use Agreement
• Appendix 7A Electrical Operating Permit
• Appendix 7B Electrical Cord Information 
• Appendix 8 Business Licence
• Appendix 9 Road Closure Application
• Appendix 9A Road Closure Permit Procedure
• Appendix 9B Road Closure Advertising Guidelines
• Appendix 9C Roadside Work Preparation Hazard Assessment
• Appendix 10 Sidewalk Closure and Parking Meter Rental
• Appendix 11 Mobile Vendors Bulletin
• Appendix 11A Mobile Vendor Checklist
• Appendix 11B Mobile Vendor Setup Instructions
• Appendix 11C Interior Health: Temporary Event Coordinator's Planning Guide
• Appendix 12 Emergency Management Plan Template
• Appendix 13 Special Event Permit (Liquor Licence)
• Appendix 14 Resident Notification Letter Template

• Appendix 13 Gyro Park
• Appendix 14 Okanagan Lake Park
• Appendix 15 Skaha Pavilion
• Appendix 16 Rotary Park
• Appendix 17 Marina Way Park

Recreation Coordinator – Events & Film
Phone: 250-490-2591
Email: events@penticton.ca